Travel & CompetitionsJuly 19, 2020 2020-08-10 17:53
ESSENTIAL PLANNING WHEN GOING AWAY AND KEY THINGS TO CONSIDER
Prior leaving ensure that the vehicle is roadworthy, that all agreements for vehicle, passenger and driver safety are in place and that the maximum capacity is not exceeded.
Work with the players to establish rules for the trip (and what will happen to those who break them).
If going abroad ensure the players and staff have travelling insurance as well as permission to leave the country
Check the accommodation to make sure it it safe and has a standard that you expect. Ideally check with another club who have used this accommodation before.
Some of your teams players might be allergic to certain foods or might have specific dieteray requirements. Make sure there are no unpleasant surprises when you arrive.
Have your team players write down the main contact details of key people at the event place, such as, Organiser, Hotel Staff, Emergency, Nearest Emergency Hospital etc.
Draw up a programme that includes departure dates and times as well as return dates and times. Make sure you plan enough time for your players to rest and recover after the road.
Organise a meeting with players and their parents to run through the trip`s programme of events and to address any questions and concerns.
Check all rooms. Ensure that everyone is aware of fire exits and emergency procedures and where the staff bedrooms are. Have a group meeting to review the programme and rules.
Check the cultural traditions of the country. This may have an implication on the clothing, food and behaviour in general. Speak to your team to make them aware of cultural aspects.
Consider the implications of communication barriers where countries are not native language speaking.
ALCOHOL, DRUGS, MEDICATION
Coach and staff must be fit at all times and free from any drugs, alcohol or medication that is likely to impair his/her judgement.